Skip to content ↓
The Hayesbrook School

Attendance

Absence - Informing the School

Call the school on 01732 500600 and choose option 1 to leave a message regarding any absence, or dial extension 223 to speak to the Attendance Officer directly.

Students should be on the school premises no later than 8.40am.  The school day starts at 8.45am and we expect students to be settled with their form tutors or assembly promptly to encourage a calm and responsive start to lessons. 

We wish for every pupil to aim for 100% attendance.  Every 2 days a pupil is absent reduces their attendance by 1%.  There is a direct correlation between high attendance and high academic attainment.

Children are required by law to attend school 190 days per year. The Government states that every pupil's attendance should be at least 95%. For pupils and parents this can be translated into the following missed learning time.

Attendance during one school year Equals – days absent Which is approximately weeks absent Which means this number of lessons missed
95% 9 days 2 weeks 50 lessons
90% 19 days 4 weeks 100 lessons
85% 29 days 6 weeks 150 lessons
80% 38 days 8 weeks 200 lessons
75% 48 days 10 weeks 250 lessons
70% 57 days 11.5 weeks 290 lessons
65% 67 days 13.5 weeks 340 lessons

90% attendance sounds quite positive until it is viewed like this. We want to make every lesson count, please help us to do just that by aiming for a high percentage attendance.


Absence Procedures

If a student is absent from school, Parents/carers should:

  • Telephone the school as soon as possible or by 9.30am on the first day of absence with an update every other day if the absence is ongoing.
  • Consider providing the school with any supporting medical evidence if the absence is likely to continue.
  • Unless advised by a medical practitioner the school will not request 48 hours clear of symptoms such as sickness and diarrhoea if the student feels well enough to attend.

It is a parent/carer’s responsibility to contact the school to inform of any absence to support the safeguarding and welfare of all students. If a student is absent we will:

  • Text or telephone to request information from parents/carers if we have not received a valid reason for the absence;
  • Invite parents/carers in to the school to discuss the situation with the Attendance Officer/ Pastoral Support Manager or Team Leader if the absences persists.
  • Refer the matter to the Local Authority Attendance Service. 
  • From September 2013 the Department for Education have amended the Pupil Registration Regulations, removing the Headteacher’s ability to authorise leave of absence for the purpose of a family holiday.

Requests for holidays in term time will not be authorised

The Headteacher may authorise absence in ‘exceptional circumstances’ but this must be requested in advance and agreement to each request is at the discretion of the Headteacher, acting on behalf of the Governing Body (Education (Pupil Registration) (England) Regulations 2006).  Each case will be judged on its merits and the Headteacher’s decision is final. Once the decision not to authorise leave is taken, it cannot be authorised retrospectively.

If the absence is not authorised and the holiday is taken anyway, the case will be referred to the Attendance Service who will issue a Penalty Notice to each parent for each child taken out of school.